Let’s break the myth that all cleaning audit software is the same. It’s not, and just because one system works for one Trust, doesn’t mean it will work for you.
The purpose of cleaning audit systems for the NHS is to help demonstrate compliance with the National Standards of Healthcare Cleanliness 2021. The standards highlight the importance of digital auditing systems but it’s important to choose the right system for your department and your team. The right software, when used properly, can be an integral part of your operation especially if it can integrate with any other systems you have in place.
Software is not just about compliance
Yes, software can help demonstrate that compliance standards are being met. Yes, it can provide greater transparency with sharing data across your organisation. And yes, it can help users to identify trends and hot spots in the data. But what often gets overlooked is the ease of use.
A cleaning audit system can look the bee’s knees, but when using the system day to day, it can feel quite clunky and be much more complicated than what it needs to be. We live in a world of technology but there is nothing to say a system can’t be clear, simple and easy to use. The right software should help and strengthen your cleaning audit process. And if it can talk to your other systems, e.g. to raise maintenance tasks, then even better!
Why you can trust Asckey
Asckey was part of the focus group that created the new standards. As a result, we have a unique and personal understanding of the standards and developed our cleaning audit tool around this. We continue to be part of the development of these standards as a member of the Association of Healthcare Cleaning Professionals.
Our software, fmfirst® Cleaning, is already in use by NHS Trusts across the UK. Most of our clients start their journey with Asckey by purchasing licenses for our cleaning audit software before expanding into our other applications.
Asckey is accredited with ISO 9001, ISO 27001, ISO 14001, and Cyber Essentials Plus accredited. This means that quality, data security, and sustainability are woven into our processes to provide you with the best possible solution and support.
Don’t just take our word for it
We gather our clients feedback throughout the year. Here are some of the comments received in our December 2024 survey:
“We are able to meet the NHS standards for cleanliness monitoring and reporting through use of the software.”
“This allows the reporting of cleaning audits to be much simpler, and the audits to automatically fall into the right frequency. We like the timed aspect so that we can determine the time allocated to the audit.”
“The Asckey team are extremely helpful and reply to our queries in a timely manner. Developing your system to our needs was always going to be time consuming and require perseverance.”
“Effective audit tool that meets our needs and when we need support the responses are always prompt.”
“It is an exceptionally user-friendly and intuitive tool that has significantly contributed to the enhancement of service delivery. Additionally, it features an excellent reporting system and offers substantial flexibility at the user level.”
What our cleaning audit software offers
fmfirst® Cleaning is our auditing application designed to simplify and support the undertaking, reviewing, and reporting of the cleaning audit process. Its functionality speeds up the auditing process, increases productivity, reduces overall costs, and meets the compliance requirements of the National Standards of Healthcare Cleanliness 2021.
The standards seek to drive improvements while being flexible enough to meet the different and complex requirements of all healthcare organisations. The software should mirror this principle.
fmfirst® Cleaning has been purposefully built to have minimum click-through options and be an easy-to-use application. Its design automates report emails once audits have been completed and includes any corrective actions that are required. This method of providing instant fault reporting and the options for rectifying, allows users to act right away. This means time and resources can be proportionately allocated.
The application can be integrated with other programmes which can strengthen your auditing, and facilities management, toolkit. By collating the information together, organisations have all the insights they need at their fingertips, highlighting data trends that can then identify opportunities for improvement. If you would like to discuss how you could benefit from our cleaning audit software, then please get in touch.