From the comprehensive list of estates management tasking, end-to-end job management, and stock management to efficacy audits and patient surveys, facilities managers come across the same pain points, no matter the industry.
1. Safe and operational environments
The primary responsibility of a Facility Manager is to ensure the building/estate always remains a safe and operational place. A substantial amount of time gets spent analysing the issues that can arise. This includes planned and preventative maintenance tasks, asset management, staff training, and other building/estate issues that may occur.
How our applications can help
fmfirst® Tasking is an application that enables users to easily create defect and planned work and manage and report on tasks. The application comes with a variety of various reporting dashboards that allow Facility Managers to identify trends in the data and opportunities to improve efficiencies.
Users can track and update jobs when out in the field by downloading the application on their mobile device. fmfirst® Tasking also includes a Ward Helpdesk for contractors to update their allocated tasks and upload service records.
2. Regulations and compliance
For buildings to be kept safe and operational, compliance and regulatory standards must be met. Within the NHS specifically, compliance standards must meet the National Standards of Healthcare Cleanliness 2021. These standards are relevant to all healthcare environments, but outside of the NHS, cleaning compliance is still a KPI for many Facility Managers. There are also building regulations that need to be adhered to. Facilities Managers are responsible for maintaining compliance programs and staying up to date with any amendments to these standards and regulations.
How our applications can help
fmfirst® Cleaning is our auditing application designed to simplify and support the undertaking, reviewing, and reporting of the cleaning audit process. Its functionality speeds up the auditing process, increases productivity, reduces overall costs, and meets the National Standards of Healthcare Cleanliness 2021 requirements.
Outside of NHS Trusts, cleaning audit software can be too complex, and this is where survey audit tools can step up. No matter the industry, survey software can digitally collect data that proves compliance standards are met.
Asckey’s fmfirst® Survey is a more tailored auditing/survey application that can be used to quickly and accurately collect data. This data enables users to prove compliance and identify possible risk areas, like cleaning audit software, but not as in-depth. It also provides dashboards that help users identify trends and areas of improvement.
A robust survey tool can replace paper-based forms and checklists, supporting sustainability. It also provides a digital audit trail of completed tasks.
3. Managing Existing Assets
Facilities managers have always faced challenges in seeking the most effective way of managing their assets. Managing assets includes keeping the information up-to-date and accessible, particularly asset availability, maintenance status, and acquisition/disposal. Facilities managers are often tasked with scheduling preventative maintenance and monitoring processes to ensure all equipment and structures function correctly. This can be a time-consuming process so it’s important to have the information you need easily accessible.
How our applications can help
Asckey’s applications enable organisations to seamlessly marry traditional asset management functions e.g.: recording and tracking an asset’s lifecycle with other FM operations such as tasking, PPM, and mobile functionality.
As part of our commitment to effective asset management, we are an SFG20 Approved Provider. This partnership means we can provide a direct link between an asset and the standard/HTM range of maintenance schedules, and the subsequent maintenance activity.
From buildings to equipment, our software is designed to help organisations manage their assets in a more cost-effective, efficient, and informative way.
Summary
Our modular suite of applications allows you to build your own comprehensive facilities management system.
Any new technology comes at a cost, and it’s just not always possible to buy an entire package in one go, especially when you might not be using much of its functionality regularly. This is why we make our software products modular instead of creating one big FM system. For many organisations it is a more cost-effective option, in both the short and long term, to buy just the part you need when you need it and retain the flexibility and financial control to add on other parts of the software package as and when the time is right, or budgets allow.
Contact us today to see how our software suite can minimise your pain points.
